Do you ever notice that people around you always seem to get their tasks done and out of the way, while yours seem to pile up, and once you finish one thing, another or more come your way? Let me reassure you you’re not alone in this. Chances are those people are using time management skills to prioritize what needs to get done first, and set aside other projects and tasks to work on little-by-little. So, how can I change my ways to be more productive like those around me, you may be asking? You should practice time management, but this is easier said than done, as you need to put in a little time at the start in order to organize and plan. You will see results, though. That’s a guarantee. Let’s take a look at some time management tips and skills to get you started:
- The difference between urgent and important – One of the most fundamental aspects of time management is recognizing the difference between tasks which are urgent and those which are important. Urgent means you should immediately address the task, but ignoring it may not have consequences. Important, on the other hand, means that the task requires your attention, and not doing it or ignoring it will usually have severe consequences. Look at the Priority Matrix created by the website Skills You Need. It lets you organize tasks by importance and urgency.
- Clear the clutter – Another important, yet easily overlooked aspect of time management is keeping your spaces clean, neat, and tidy. When your room is messy, do you ever seem to lose motivation or the drive to get things done? I know I do. Research shows that cleaning up can improve self esteem and productivity. Clutter, when left ignored, can cause mild depression, so you lose the motivation to get things done. So clean up, tidy up, and feel the productivity levels come back into play.
- Everyone has a certain time during the day when they’re most productive, usually in the morning within the first few hours of waking up. Once you’ve identified which tasks are urgent and which are important, choose the most difficult one(s) to do when productivity levels are high.
Time management may be the key to success. It allows you to break up your day, week, and even month, and tackle everything you need to do while still maintaining your sanity. It’s actually a more organized, planned, and methodical approach to reaching goals, both personal and professional, you set for yourself.